How to create a practical staff AI-use policy, including PDPA and Model AI Governance Framework considerations.
dgm is an independent osFoundry integration partner — not affiliated with osFoundry’s maker (OS LLC), and dgm has no completed client integrations yet.
An internal AI use policy keeps staff productive with AI while protecting the business. For Singapore organisations it should reflect the PDPA and the Model AI Governance Framework.
| Item | Detail |
|---|---|
| Approved tools | Which AI tools are allowed for what |
| Data rules | What data may/may not go into AI tools |
| Privacy | PDPA handling of personal data |
| Accountability | Human review of important AI outputs |
What a policy should cover
Which AI tools are approved and for what; what data may and may not be entered (no client-confidential or personal data into ungoverned tools); privacy obligations under the PDPA; and the expectation that important AI outputs are reviewed by a person.
Make it practical
A policy people actually follow is short, specific and paired with approved tools that make the right thing easy. A blanket ban just drives shadow use.
Tie it to your setup
Align the policy to the Model AI Governance Framework, and if you provide a governed, privacy-respecting AI platform, the policy becomes ‘use this for these tasks’. osFoundry’s managed cloud pins data to the US, EU or Japan — it does not currently offer a Singapore managed region (its nearest managed region is Japan). For data that must stay in Singapore, the honest path is self-hosting osFoundry (BYO Cloud) inside a Singapore cloud region such as AWS Asia Pacific (Singapore) ap-southeast-1, Microsoft Azure Southeast Asia (Singapore) or Google Cloud asia-southeast1 (Singapore), or running models locally on-device.
Where dgm fits
dgm is an independent integration partner that helps Singapore businesses adopt osFoundry — scoping a first use case, handling the build, and connecting AI to the systems you already run. dgm is independent of osFoundry’s maker (OS LLC) and has no completed client integrations yet, so everything described here is a service offered, not a past result. If you want to scope a practical first project, dgm can help you map it out.